Use of CPC production facilities and equipment must be for the purpose of producing a non-commercial program to be cablecast on CPC access channel(s). Access facilities, equipment, technical assistance, and channel time is available at no cost to certified users who reside within Boone and Kenton counties. Certified users may use CPC equipment and facilities after passage of specified training courses provided by the CPC as outlined above.  Users must complete the current project before beginning a new production unless special arrangements are made with the CPC staff. Series Producers must complete a Cablecast Request Form with the series title included.

A.OPERATING HOURS

CPC offices will be open to the public consistent with the following schedule:

          Monday –Friday    9:00 a.m. – 5:00 p.m.        Closed Saturdays/Sundays

The production facilities will be open to certified members during the hours that best meet the needs of the communities and producers it serves at the discretion of the Executive Director. The following schedule will generally be followed:
 
     Monday - Friday    1:00 p.m. - 6:00 p.m. (and 6:00 p.m. to 9:00P.M. by reservation)                
     Closed Saturdays/Sundays

The CPC production facilities will be closed during the first two (2) weeks of January at the discretion of the Executive Director and on the following days:

• New Year’s Eve and Day
• Martin Luther King Day
• President’s Day
• Spring Holiday
• Memorial Day
• Independence Day
• Labor Day
• Columbus Day
• Presidential Election Day
• Veteran’s Day
• Thanksgiving Day and Day after Thanksgiving
• Winter Holiday (December 24th and December 25th)

B.VIDEOTAPE FORMATS

In order to ensure the highest quality possible, the CPC has chosen to use Mini DV and SVHS as its preferred videotape formats for production and editing.

DVD-R discs are the required format for Final Masters for Playback on the air.  

Playback of videotapes will be possible on VHS, SVHS, or other formats upon consultation with the staff.  Exceptions to these rules will be granted on a case by case basis, at the discretion of the CPC Staff.

The CPC will have SVHS videotape stock available for purchase by members if desired. Please see the "CPC Fee Schedule" for current prices (videotapes will be sold at CPC costs). A copy of a program is available for the cost of the tape, plus a small duplication fee. Videotapes may be duplicated on VHS format. Please see the "CPC Fee Schedule" for tape duplication rates.

C. EQUIPMENT AND FACILITY RESERVATIONS

Equipment and facility reservations will be accepted from 24 hours to 30 days in advance on a first-come, first-served, non-discriminatory basis. All equipment, facility reservations and cablecast scheduling must be made through CPC staff. Separate arrangements must be made for series programs. Arrangements for live programming must be made through the staff.  A reservation made outside this time frame is left to the discretion of the CPC Production or Program Director.

Editing time will be scheduled in two (2) hour blocks.  Studio time will be scheduled in four (4) hour blocks.  No more than four (4) continuous hours of time shall be granted without a showing of special circumstances.  Producers must arrive and claim their reservation within 15 minutes of their scheduled starting time, or risk forfeiture of their reservation.  Producers and/or crew must vacate the facilities at the completion of their reserved time block.  No individual producer may have more than one edit/studio/field session scheduled at a time.  A producer may reserve blocks of time for editing, studio use, or field use in consecutive blocks for each respective purpose.

Any producer who wishes to cablecast a live program that would pre-empt a series program shall submit a channel time reservation request to the Program Director 45 days in advance of the date of the proposed cablecast. Staff shall determine the community value of the proposed live program and, if justified, shall notify the series producer of its preemption within five (5) days of receipt of the live program request. If the series producer accepts the preemption, the staff will do the following:

Play the series program at a different time or day
Schedule an additional playback of the series program on a different day
Schedule notice of preemption of the program on the channel where program is regularly scheduled to run two days in advance of regularly scheduled time noting the new dates and times of playback

The live program producer will be required to:

Schedule a video announcement at the beginning of the program alerting the viewer that the regularly scheduled program(s) has been preempted with the times and dates when the program(s) will be cablecast
During the live program, the producer will provide video notice of the preemption of programming regularly scheduled with the new dates and times of the playback of the program(s).
At the end of the live program, a video announcement will be made regarding the preemption of regularly scheduled program with the dates and times when the program(s) will be cablecast.

The pre-empted producer may appeal the decision of the staff by following the procedures set forth in the guidelines for the "Appeal of a Series Preemption" in this manual.

Producers wishing to use CPC equipment and facilities must present their current certification card, indicating valid certification on the particular item they wish to use. Each time any equipment of the CPC is used, the producer must execute an "Equipment Use Agreement", accepting the responsibility for its safekeeping and for any negligent or intentional misuse.

D. EQUIPMENT CHECK OUT/CHECK IN

Any equipment that is checked out on a weekday is due back to the facility within 24 hours. Any equipment that is checked out on a Friday (weekend sign out) is due back on Monday (or Tuesday, if Monday falls on a day that the CPC facility is closed). The Production Director or Program Director may address any exceptions or special circumstances to this checkout policy on an individual basis.

The certified producer must sign an "Equipment Use Agreement" before any equipment is loaned out of the CPC facility. It is the responsibility of the producer and staff to determine that the equipment is all accounted for and in proper operational condition before they sign the checkout form. The producer is required to return, at the specified time, all equipment in undamaged working order, ordinary wear and tear excepted, and the producer is liable to compensate the CPC for any loss or damage. CPC staff will inspect and test the equipment as it is being checked in, and will notify the producer and the Program Director immediately of any loss or damage.

In cases where there is damage or the equipment is non-working, the producer will have 14 working days after notification to work out satisfactory arrangements with the Executive Director for the payment of costs of repair or replacement of any equipment loss and/or damage. All CPC user privileges will be suspended until satisfactory arrangements for payment have been made.

The staff will maintain an equipment repair/maintenance record available for inspection by producers.

All members and producers shall execute an agreement holding the CPC Advisory Committee, its staff, volunteers and the Telecommunications Board of Northern Kentucky, its Board members, employees and agents harmless from any and all claims or losses occasioned by the use of CPC equipment or facilities by any producers, members, their agents or volunteers.

E. STUDIO/FIELD CREW ASSIGNMENTS

Crew position assignments are the responsibility of the program producer. All crew must be certified on the equipment that they are to operate. Interns and volunteers may be available to assist in productions. A database of certified users will be available to help producers obtain crew for productions.

The producer is fully responsible for the conduct of all crew and guests while in the facility or while using checked out equipment.

F. CPC EQUIPMENT WIRING

Under no circumstances should any member or producer of the CPC manipulate or disturb in any fashion any wiring. No changes to the studio, control room, or edit suites wiring, or attachment of any non-CPC accessories will be allowed. Master Control is for CPC employees only. No members are allowed in this area.

G. SCHEDULING CABLECAST TIME

Programs may be scheduled to begin on the hour or half-hour and may be re-aired as time slots allow and at CPC’s discretion, subject to the contract with the producers.

A single program may be cablecast up to eight (8) times within a thirty (30) day period. A weekly series program may be cablecast up to two (2) times within a thirty (30) day period, including the originally designated contract time.  A bimonthly series program may be cablecast up to four (4) times within a thirty (30) day period, including the originally designated contact time.  A monthly series program may be cablecast up to eight (8) times within a thirty (30) day period, including the originally designated contract time.

Staff shall set time deadlines for submission of series programs by contract. Failure to fulfill the contract deadline terms shall result in the loss of dedicated time slots. CPC reserves the right to schedule adult material in accordance with other policies set forth herein.

H. NON-LOCAL PROGRAMS

Residents or organizations of Boone and Kenton counties may submit non-local, non-commercial programs from other sources for cablecasting. Non-Local programming shall be defined as any program where 60% or more of the program has been produced or acquired from outside the Boone and Kenton Counties area. The submitter must:

• Attend a CPC orientation session
• Obtain any necessary releases
• Complete and sign a "Cablecast Request Form" prior to scheduling
• Meet cablecast technical standards

The submitter must identify himself or herself as accepting full responsibility for the program content at the end of the program. This is done by placing the text required by the "Cablecast Request Form" at the end of the program. Non-local programming is secondary in priority to local programming and subject at all times to the terms and conditions of the franchise agreement.

The TBNK and CPC prohibit public access programming (including programs submitted for the Devotion Channel) which is, or was, produced by, for, or on behalf of an organization that has its primary address in a non-member community located in Boone and Kenton County, even if the programming is submitted by a member resident. If the TBNK or CPC knows that the non-member organization hires or pays a member resident to produce or submit the programming for the non-member organization, or if the resident is an employee of the organization; then this will constitute a conflict of interest, and since the resident is acting as an agent of the non-member organization, the programming will be considered to be on behalf of the non-member organization and not on behalf of the resident. Organizations whose parent organization has its primary address in a member city, may submit programming, such as schools or libraries that are a part of a member community’s school or library system.

This prohibition does not apply to Government Access, Educational Access, staff produced programming, programs requested by officials of member cities or counties, programs that are cooperative productions between the TBNK/CPC and other PEG/Centers or PEG organizations, or events produced by member communities in cooperation with non-member communities.

I.PROGRAM OWNERSHIP

Anyone who produces a program using CPC equipment and/or facilities maintains the copyright to the production. However, in consideration for the use of CPC equipment or facilities, the producer of any program produced in whole, or in part, with CPC equipment or facilities shall provide the CPC with an air quality DVD-R (or SVHS) master for cablecast at the CPC before distributing to any other media (other access facilities excluded) and shall display the CPC logo and the following notices in the credits:

This program was produced in whole or in part through the facilities of the Community Program Center, An Agency of the Telecommunications Board of Northern Kentucky."

"The content of this program is solely the responsibility of (insert producer's name) and not the Community Program Center nor the Telecommunications Board of Northern Kentucky and does not necessarily reflect the views of the CPC nor the TBNK."

As further consideration, the CPC reserves the right at its discretion to:
Copy all or any part of the master of any program submitted for cablecast for its archives, and has the right and license to replay the program without charge or any other fee which would be payable to or by the original producer ;
CPC shall not sell or transfer the right to cablecast a program not produced solely by CPC or its employees or agents;
CPC may use any part of a production for the purpose of a promotion of the CPC facilities of CPC after receiving the permission of the producer, whose permission will not be unreasonably withheld.